Note that Manning Agents can edit payslips but cannot finalize them. Only Employers can do this.
To navigate to a seafarer’s payslip click: Payroll in the main menu on the left > vessel name > seafarer name
You will go to the payslip for that month on that vessel. For example:
On this page you will see:
A Re-sync button at the top of the page - click this to re-sync the payslip when any changes are made. A pop-up warning will appear before re-syncing and you will need to confirm it's okay. See below* for a note about re-syncing.
A download arrow at the top of the page - click this to download the payslip as a PDF.
An overview of the seafarer’s name, rank, pay run period, travel time, days worked, currency they’re paid in and the payslip’s status. (Draft or Finalized.)
Their employment details.
Their employment contracts.
Their travel information.
Their earnings for that period.
Any deductions for that period.
Their allotments for that period.
The balance of their earnings for that contract.
Details of any leave taken.
*If the Manning Agency changes anything in a seafarer’s contract during a draft payroll, the Employer must click the re-sync button to update the change. Only draft payrolls can be amended.
You can take certain actions on this page in most of the sections:
Employment Contracts Section
Click the Select Contracts button to open a pop-up window where you can select the contract(s) you want to appear in this section.
Click the pen icon to open a pop-up window where you can update the wage scale that is connected to the contract by selecting a new code from the drop-down menu.
Earnings Section
In the Prorated section, click the Add prorated earning button to open a pop-up window where you can add a prorated earning rate, dates, quantity and amount. Click the pen icon to edit an entry.
Scroll down to the Rate Based section and click the Add rate based earning button to add a rated based earning's dates, rate, quantity and amount. Click the pen icon to edit an entry.
Below this is the Flat Rate section. Click the Add flat rate earning button to add a flat rate earning's amount. Click the pen icon to edit an entry.
Deductions Section
Click the Add deduction button to open a pop-up window where you can add a deduction type, the amount, and a note.
Click the pen icon to open a pop-up window where you can edit an existing entry.
Click the trash can icon to delete an entry.
Allotments Section
Click the Add allotment button to open a pop-up window where you can add a new allotment. You need to select the payment method, enter a voucher number and date, select whether you want the allotment to go to an existing bank account in the system, add a new account or use Kadmos, enter the amount of the allotment, select if it is one time only or a recurring payment, and check the box when it’s been paid.
Click the pen icon to open a pop-up window where you can edit an existing entry, including marking it as paid.
Click the eye icon to view the total amount.
Click the trash can icon to delete an entry. You can only delete unpaid entries.
A red checkmark means the allotment has not yet been paid. A green checkmark means it has been paid and cannot be edited.
Balances Section
Click the pen icon to open a pop-up window where you can make and save any notes.
Leave Section
Click the Liquidate Leave and Add to Earnings button to open a pop-up window where you can enter the number of days of leave that are to be liquidated.
Note that Leave is only paid when the contract has finished.
When you’ve finished making changes and are ready to submit the payslip, click the Finalize button at the bottom of the page. Click the Delete button to delete the payslip and the Back button to return to the vessel’s Payroll page.
Note: Every seafarer must have a Wage Scale for the system to be able to run calculations.