To save you time when you’re creating seafarer profiles, you can upload batches of seafarer data into Martide in one go.
Please note that there are a number of rules that must be followed for a successful import. Please see this page for a breakdown of the rules, the errors that will occur if the rules aren’t followed, and how to fix those errors.
Login to your Martide account and go to Settings > Data Imports:
Click on Data Imports and you will see this page:
All the sections in a seafarer’s profile are listed. Click on the one you want to add data to. You will see this:
Click the Download Sample File button and the spreadsheet for that set of data will be downloaded onto your computer:
Open the spreadsheet and you will see this:
The columns are different depending on what data you are entering – the above example is for seafarers’ addresses.
All spreadsheets have a couple of example entries for you to follow. If a column has data in it, you must also enter that data. If a column is left blank in our example, it is not compulsory to enter data. For example, column G (address_street_2) can be left empty if your seafarer doesn’t have a second line of address.
How to upload spreadsheets
When you have entered all of your seafarers’ addresses, save the file and go back to the section you are uploading data to in Martide:
Click the Browse File button or drag and drop the spreadsheet into the system.
When you’ve done that, scroll down the page and you will see a preview of the first 10 rows of your spreadsheet:
Scroll along the preview to make sure everything is correct. If there is an error, it will show in red in the last column of the preview:
To read more about the rules for entering data and see reasons and fixes for any errors, please visit this link.
Click the Confirm Import button when you have fixed the errors, and the data will be imported into Martide. You will receive an email when the import is done.
A couple of notes about importing data into seafarer profiles
We highly recommend you start with importing seafarer profiles as this is the only way to create new seafarers and/or get access to existed ones.
You can upload a maximum of 500 entries at one time.
Imported data will not override the existing data. If required, you need to edit the data directly in Martide. The system will only add data if it is not set.
To read about importing documents, see this link.