Martide’s seafarer profiles are a great place to store all documents and certificates for your seafarers and candidates. Here’s how to upload those documents.
You can upload documents at two different stages:
To an existing seafarer profile - on the Candidates or Seafarer pages, click on a seafarer’s name to go to their profile.
When you create a new seafarer profile – on the Seafarers page, click the Add Seafarer button.
To learn how to create a new seafarer profile, take a look at this page. To learn more about seafarer profiles in general, take a look at this page.
Uploading documents to a seafarer’s profile
Seafarer profiles are split into different sections and you can upload documents to some of them. You can add documents to the following sections:
Appraisals: You can upload your seafarer’s appraisals.
Assessments: You can upload a seafarer’s correct test results and failed answers.
Certificates: You can upload a seafarer’s certificates.
Custom Documents: You can upload a seafarer’s custom documents. For more about Custom Documents, take a look at this page.
Employment Contracts: You can upload your seafarer’s contracts, contract extensions and contract addendums.
Employment Documents: You can upload any government-specific documents that the seafarer needs to be employable.
Endorsements: You can upload a seafarer’s endorsements.
Licenses: You can upload copies of a seafarer’s licenses.
Medical Examinations: You can upload a seafarer’s medical documents.
Training: You can upload a seafarer’s training certificates.
Travel: You can upload copies of a seafarer’s passport, national ID card and seaman’s book.
Vaccinations: You can upload a seafarer’s certificates of vaccination.
Visas: You can upload copies of a seafarer’s visas.
Work Experience: You can upload a seafarer’s CV
Adding documents to the sections is generally the same:
Scroll to the bottom of a section and click the Add Document / Add Assessment / Add Contract etc. button. For example:
or
You will see a pop-up box. Here you need to select or enter the information as required for that document. This generally includes document type, document number, country of issue, start and expiry dates etc.
You can then drag and drop files into the section or click the blue Browse File button. This will open your files on your computer and you can select the document(s) you want to upload. For example:
or
The Assessments section is slightly different as you’ll need to upload both passed and failed test questions, if you have them.
If the seafarer got all the questions right, check the box next to No failed questions. This removes the Failed test answer box.
If they did fail one or more questions, click the blue Browse File button under Failed test answer to upload those questions as well.
The other slightly different section is Work Experience. You can upload a seafarer’s CV but you do not need to fill in any other information.
When documents have been uploaded
Once uploaded, all documents will appear in that section, where you can see the information entered and the attachment.
You can edit the entry by clicking the pen icon next to it and download it by clicking the down arrow icon. For example:
To learn more about downloading documents and information from a seafarer’s profile, see this page here.