To add earnings and deductions to a payroll, click on Payroll in the menu on the left. You’ll go to the main Payroll page - click on the relevant vessel. This will show you all the seafarers on that vessel for that payroll’s time period:
Check the box next to one or more seafarers. To bulk add earnings and deductions to ALL seafarers at once, check the box at the top of the column next to Name.
Note that you cannot select seafarers whose status is Finalized.
When you check one or more boxes a blue banner appears at the top of the page.
Click the Add earnings button and you’ll go to this page:
Here you can:
Select the earning type (i.e. basic wages, overtime, travel pay etc.) Read more about adding earning types here. To learn more about adding supplementary earning types, click here.
Enter the start and end dates for the payment period. You only need to enter the day – the month and year are already filled out.
The quantity (the number of days) will be automatically calculated.
Add the input rate – this is the amount of money being paid per day. The amount will also be automatically calculated.
The earnings are automatically added to the payslip.
Click the Back to payslips button to return to the vessel’s payroll for that month and check the box next to the seafarer(s) who you want to add a deduction to.
Click the Add deduction button and you will go to this page:
Here you can:
Select the deduction type (i.e. salary advance, phone card, slop chest etc.) Read more about adding deduction types here.
Enter the amount to be deducted from the seafarer’s salary for that month.
Add a note if you need to and click Save.
Click the Back to payslips button to return to the vessel’s payroll for that month.
Now check the box or boxes next to the seafarers who you have added earnings and deductions to and then click the Finalize button:
Confirm or cancel the addition of earnings or deductions to their payslip(s). This will be automatically added and the seafarer(s) will be removed from the main page as you have dealt with them.
Warning: Do not click Finalize until you’ve added all earning types and deduction types for the seafarer.
You can only close a payroll once everything is finalized for all the seafarers on that payroll.